Faculty & Staff
Applying to lead a short-term study abroad program…
If you are a faculty member in the Gies College of Business, we invite you to consider developing a short-term, study abroad program for Business students. You can receive assistance with every aspect of your program from the Business International Programs Office. To apply, fill out either the Faculty/Staff Trip Application Form or the RSO Trip Application Form. Please fill out this form every time you plan a trip, even if you have run the trip previously. Deadline for this form is June 1 for programs during the next academic year. Business sponsored study abroad program must be approved by Dan Anderson, Associate Director of Business Study Abroad.
What We Are Looking For…
The Study Abroad Office in the Gies College of Business strives to develop high-quality, short-term, study abroad programs that provide our undergraduate students with a good balance of, 1) educational business content, 2) cultural immersion, and 3) recreation activities. We are looking for programs with clear learning objectives developed around an interesting or pertinent business topic, issue or location. As lead faculty you will be responsible for developing the actual educational content of the program. Our office can help with every other aspect, but you will need take responsibility for the educational business content. Therefore, Gies faculty applying to lead a short-term study abroad program, should have some familiarity with the country(ies) being proposed as a destination. Faculty should also have good, strong connections with institutions and companies in the proposed destination(s).
Gies College of Business has a special interest in developing programs in China and Israel. We are also looking for programs that can be repeated annually, if possible. No matter where your program destination is, the main objective is to provide students with a real sense for how business is done in that country, how it differs from business in the U.S., and what are the cultural realities beyond what mere tourists see during a visit.
Your program will need to include a minimum of 10 College of Business undergraduate students, and so, you will need to develop a program that will be attractive to Gies students. You will be expected to help promote and market the program. In most cases, Business Programs are for Business students only. Non-Business students are generally not allowed to participate in Business sponsored study abroad programs. Faculty that develop strong, interesting programs and start their planning with the College early will have the best chance of receiving approval. The deadline to apply is June 1. This date will give the Business International Programs office enough time to set up purchase orders and order airline tickets. This date will also provide you with adequate time to develop the program and market it to Business students at the Business Study Abroad Fair which happens during the first few weeks of the fall semester.
Once your program is accepted…
Once your program is approved we will develop an on-line application, and assist you with marketing your program to Business students. Student application deadlines are September 15 (Winter trips), November 15 (Spring trips) and February 15 (Summer trips). Students wishing to participate will need to apply online. Please direct interested students to go to Illinois Abroad and Global Exchange, select “Programs” then “Program Search” and find the “city” in the pull-down menu. Then “click” on the program name. The students will then see a screen where they agree to pay the $100 application fee. Please check with the Business Study Abroad Office to make sure that your students have completed their application.
Each chaperone leading a Gies College of Business trip will need to register for travel insurance, which includes providing emergency contact information. Wait to receive further instructions.
If you are considering requesting that an individual accompany you during the program who is not associated with the program or University, please read the University’s Education Abroad & International Policies, specifically, Guidelines for Individuals Accompanying Study Abroad Programs. The University and College of Business Study Abroad Program have very clear and transparent policies regarding guests accompanying groups traveling with GCOB Programs. Examples are – spouses, partners, friends, relatives, children, colleagues (university and non-university affiliated), etc. Including guests is generally discouraged. Any guest must be approved by Business International Programs Office.
As a faculty leader or chaperone you are generally expected to fly with the group from Chicago to the program destination. From time to time faculty leaders and/or chaperones must, or desire to, travel apart from the group, for reasons not associated with the program. The policy for reimbursement in these circumstances is very specific. Please review the policy – faculty reimbursement policy – if you are considering traveling apart from the group for any reason.
Students are required to attend a Health & Safety presentation before the trip.
Faculty leaders and chaperones are required to attend two chaperone training orientations before participation in a program. All leaders and chaperones are contacted regarding the training approximately two months prior to leaving.
The Study Tour Form is due two months prior to the trip. This form includes trip details and contact information. If the trip planning is not completed at that time, you will need to still turn in the form by the deadline, and you can email an updated version before your trip.
After receiving the BUS Study Tour Form, Business International Programs will purchase travel insurance for your group of students. Trip Leader and chaperone insurance is purchased separately. The University requires mandatory purchase of travel insurance for all participants. If necessary, email your CFOAPL to Victoria Huart to arrange for payment for the travel insurance and study abroad fees.
- Insurance costs for 0-16 days is $75 per student or chaperone
- Insurance costs for 17-45 days is $90 per student or chaperone
- In addition to the insurance cost, the campus study abroad office charges each student a $100 Study Abroad fee. There is no study abroad fee for chaperones.
Other useful documents that can be found on the University of Illinois Study Abroad Website including the Intent to Divert Form, which students fill out if they plan to divert from the rest of the group.
If you have any emergencies on the trip, it is important to contact Nicole Lamers at 217-244-7245 as soon as possible. You can also contact the 24-hour Illinois Study Abroad Emergency Number, 217-333-1216.
As faculty leader, all your program related expenses will be covered.
Scholarship information can be found on the University of Illinois Study Abroad website. The most common scholarship for short-term programs is the I4I scholarship. I4I deadlines are generally in September for winter and spring trips and in February for summer and fall trips.
If you would like your students to be able to apply for loans, you will need to work with Dan Anderson to create a program budget that the students can bring with them to the Financial Aid office. For short-term programs, students are generally only eligible for private loans.
If you work in the College of Business and are interested in being considered as a chaperone for a trip, please fill out this Updated-Chaperone Form and submit to – Office of International Programs, 320 Wohlers Hall, MC-706, 1206 S. Sixth St., Champaign, IL 61820-6915
- Using a t-card versus p-card
- Campus Administrative Manual (CAM) Policy on International Travel.
- For reference books on cultural and/or business differences in various countries, see Nicole Lamers in 1021 BIF
- For insurance form for faculty and/or staff needing international insurance for a non-study abroad university-related international trip – see Katherine Johnson in OUA