The Recruitment Process and Your Responsibilities
What you need to know before looking for an internship or job.
What you need to know before looking for an internship or job.
Employers recruit year-round, but there is a cycle to the college recruiting process. Many large employers put their college recruiting plans together during the summer. When classes resume in the fall, employers will begin visiting campus to start networking with students, faculty, and staff. The Fall Business Career Fair is held in September and is the official start of the recruiting season. The networking that is done at the fair will result in hundreds of interviews in the weeks following the fair. On-campus interviewing and nearly all of the recruiting activity for the semester ends the week prior to finals. The process begins again at the start of the spring semester with the Spring Business Career Fair.
Some companies try to fill as many positions as possible during the fall semester and then focus on a smaller number of harder to fill positions as well as winter internships during the spring semester. In the fall, they will be working to fill full-time positions with both fall and spring semester graduates, and fall, winter and summer co-op and internship positions. In the spring, they are generally looking for spring graduates to fill full-time positions and students to fill summer and fall experiential education positions. Keep in mind that companies have hiring needs that arise at all times of the year. New jobs are posted in Handshake @ Illinois every week of the year, so it should be checked regularly.
This image highlights the typical recruiting activity by industry, though hiring does happen year-round!
Whether you are interviewing through On-Campus Recruiting or not, be sure to know your recruiting rights and responsibilities before you interview. You should also be aware of the recruiting policies and procedures expected for employers. If you have questions about our recruiting policies or how to handle a difficult situation with an employer, let us know. We understand that it is in the students’ best interest if they are granted ample time to make informed decisions. We encourage employers to set reasonable deadlines for job offers.
If you find yourself in a unique situation or want help creating a strategy on how to respond to the employer about your offer, visit the Office of Career & Professional Development to design a customized plan just for you.
If you find yourself in a unique situation or want help creating a strategy on how to respond to an employer about an offer(s), let the Office of Career & Professional Development coach you through the process.
When receiving an offer for employment, it’s important to maintain professionalism whether or not you plan on accepting the offer. You should always respond in writing to acknowledge any offer you have received and indicate whether you plan to accept, decline or need additional time to consider the offer.
SAMPLE ACKNOWLEDGEMENT EMAIL: "Thank you so much for the offer of (position title) at your organization. It is a great opportunity and I am very excited to receive your offer. This is an important decision and I will respond to your offer by the deadline of September 30th.
If you are undecided on an offer or are anticipating other offers, ask the employer for an extension if you will not be able to make a decision before the stated deadline. Generally speaking, try to do this 3-4 business days before the stated deadline. Here is sample language you can use:
SAMPLE REQUEST FOR EXTENSION: "Thank you so much for the offer of (position title) at your organization. It is a great opportunity and I am very excited to receive your offer. This is an important decision and I would like to have sufficient time to thoroughly consider the offer. I would like to request an extension of your deadline of September 5th to September 19th. Would this be possible? Thank you for your consideration."
If you are not planning on accepting the offer for any reason, let the employer know right away. There are others out there who are waiting for that exact offer, and the company is depending on you to let them know in a timely fashion.
SAMPLE DECLINED OFFER EMAIL (Return Offer): “Thank you so much for the opportunity to work in your organization as a (position title). Though it was a difficult decision, I am unable to accept your offer. I sincerely enjoyed my work this past summer and appreciate the relationships I developed. Again, thank you for your time and consideration; best wishes in your continued success, and I hope our paths cross again in the future.”
SAMPLE DECLINED OFFER EMAIL: “Thank you so much for the opportunity to work in your organization as a (position title). Though it was a difficult decision, I am unable to accept your offer. I appreciated the opportunity to learn more about your organization throughout the recruitment process. I wish you much success in the future."
It is common for candidates to be in the middle of a recruiting process or to be negotiating offers with multiple companies before deciding to accept an offer. One common question that candidates ask is “what do I do while I am waiting on offers but have already received one (or more)?"
If you have received an offer but are undecided on the offer or are anticipating other offers, confirm your interest in the offer in writing and confirm that you will respond with a decision by the deadline (see above).
If the deadline doesn't allow you to consider additional offers that you are expecting, ask the employer for an extension. Generally speaking, try to do this 3-4 business days before the stated deadline.
Once you have received an offer, inform those who you are still in the recruitment process with that you have received an offer and ask if they are able to expedite your interview or their decision process. You should ask their timeline for notifying you of your status to ensure that you can meet the deadline to accept/decline the offer you have already received.
First, be certain to accept the offer in writing and receive confirmation from the company that is hiring you before exiting the recruiting process with other companies. However unlikely it may be, you want to be certain that the company you have chosen has not decided to rescind their offer for some reason before you officially accepted.
See below for resources on negotiating your offer. Once you have accepted and confirmed the offer, it is important to exit the recruiting with all other companies quickly and professionally. (See below for consequences of reneging!)
SAMPLE REQUEST FOR ACCEPTANCE: "Thank you so much for the offer of (position title) at your organization. It is a great opportunity and I am very excited to accept your offer. As mentioned in the offer letter, I will join your organization on August 1st."
Once you have accepted an offer with an organization, it's time to exit the recruitment process. If you have received additional job offers, it is important to email the other companies, thanking them for their time and letting them know that after much consideration, you have decided to accept another offer and are no longer available for their position.
For companies that you have interviewed with, but not received an offer, it is equally important to email them and let them know that you are no longer available for the position. The earlier the recruiter knows you are unavailable, the more time and energy they can spend evaluating other candidates. Your prompt and professional communication will be appreciated by the recruiter.
If you have an interview scheduled with any other company, it is important to let that company know that you have accepted an offer as soon as possible for the same reasons.
You should decline all future interview opportunities and should not submit applications for any other jobs.
Salary negotiations involve discussing a job offer with a potential employer to settle on a salary and benefits package that’s in line with the market (and hopefully, that meets or exceeds your needs). The most productive salary negotiations occur between people who realize that they have a common goal: to get the employee paid appropriately for their skills and experience.
Negotiations needn’t be adversarial, and no one has to get aggressive. If you’re a reluctant negotiator, it might help to keep in mind that you’re on the same side.
What happens if you have already accepted a job offer when a better one comes along?
Can you back out of the first offer? Here are the potential consequences if you do . . .
Reneging on an offer is a quick way to ensure that you will not able to work for that organization in the future. Employers have long memories and you will likely have a black mark on your file.
In addition, this may affect your chances of working at competing organizations. Keep in mind that many industries are relatively small and that people you angered by reneging may warn others in the industry about you. And when the offer came through on-campus recruiting where recruiters from competing organizations all know each other, this can be particularly damaging.
Reneging on an offer damages the University of Illinois reputation and the Gies College of Business reputation. Just as you have benefited from the great reputation of the college, you are responsible for living up to this reputation.
When you renege on an offer the employer doesn’t just think negatively about you, they also think negatively about the Gies College of Business. It may only take one instance for an employer to conclude that this is “just the way Gies students are” and be less inclined to recruit from Illinois in the future.
In addition, you have cost another student an opportunity for a desired professional experience working for this company. Not to mention, the employer invested time and effort into hiring you and may not be able to replace you, especially if you renege late in the recruiting season.
There are consequences for reneging. Students who renege may be blocked from using Handshake @ Illinois for a minimum of one semester or longer.